Evaluation Forms and Materials
Evaluation Forms and Materials
Secure Access to the GradStar Online Forms Click
here to enter your user id and password to access the online GradStar Forms.
Note: You will need the free Acrobat Reader from Adobe to view the Cal-SAFE documents below.
Instructions: Additional Helpful Resources Paper Forms: Consent Forms: Consent
Forms Translated into Spanish Cal-SAFE Program Evaluation Reports
Instructions on how to complete the REVISED Needs Assessment / Support Services
Form.
Getting
started manual for the revised online forms.
This PowerPoint file includes the script and slides from Brenda LeTendre's 2008 CACSAP workshop giving an overview of the revised GradStar forms and data collection system implemented this school year (2008-09). When you open the file, make sure that the View option in the PowerPoint Menu is set to "NotePage." This way you can see both the slide and script at the same time.
A
listing of the agency codes for approved Cal-SAFE Program sites,
alphabetic, by code, and by county.
Instructions on how to complete the REVISED Child Care Enrollment
Form.
Instructions on how to complete the REVISED Child Information
Form.
Users Manual and Instructions on how to complete the REVISED
Pregnancy Outcome Form.
Instructions on how to complete the REVISED Student Enrollment
Form.
Instructions on how to complete the REVISED Student Exit Form.
This file contains the instructions on how to complete the Support Services RECEIVED online form that gathers important data that Branagh Information Group will use to compile an annual evaluation report that includes an agency-by-agency summary of the support services provided to students and their children.
This file contains the instructions on how to complete the 6-item Exit Outcome Update Form (online ONLY) that you can use to provide updated information for a student you permanently exited by completing a Student Exit/Withdrawal Form in the GradStar Database during or at the end of the 2009-10 school year. Use this form to report a permanently exited student's summer pregnancy outcome or a change in status concerning the student's academic outcome on passing the CAHSEE or receiving a high school diploma. You can, also, use this form to report changes rather than submitting a correction to the student's Support Services Received Form or Student Exit Form that you have already entered into the GradStar Database. You have until September 30, 2010, to enter updated outcome information on a permanently exited student your agency served during the 2009-10 school year.
The three files below include Brenda LeTendre's script, PowerPoint, and handout for her workshop: "Numbers Speak Loud and Clear: Using the Cal-SAFE Program GradStar Database to Advocate for Your Program's Survival. You can customize the script and PowerPoint to use locally as you give presentations about your Cal-SAFE Program. Those who attended the session particularly found Brenda's "stand up-sit down" exercise a highly effective way to help people understand the positive impact the Cal-SAFE Program has had on graduation rates.
This file is an Excel template that you might find helpful in keeping track of the students and the children that you enter into the online GradStar Database. You can easily customize the template by adding/deleting columns or changing the headings. Right now the file contains some sample data, but you can easily delete the sample data by highlighting the cells and then going into the Excel Edit menu (in the toolbar at the top of the screen), selecting "Clear" and then selecting "contents."
The four files below give step-by-step instructions - complete with many screen shots -- on how to archive and "polish" the data from your agency's Fall Semester GradStar for the 2009-10 school year. In particular, these instructions show how to "marry" the 2008-09 GradStar information for your returning students and their children with their current 2009-10 data.
The following 4 pdf files include the instructions that will guide you on how to "polish" the end-of-the-school-year FINAL GradStar data file your agency received after June 30:
This file contains templates of summary tables that you can construct using the data from the Support Services Received data. You can either use these tables as designed or change them to fit your needs.
Use this template to log information on students whom you cannot enter into the online GradStar Database because their guardians did not sign a "Permission to Collect Data" are not in the GradStar Database. In the past, we captured information about these students through the counts from the Consolidated Application. However, as of Spring 2009, the Consolidated Application no longer collects aggregate student and child data for the Cal-SAFE Program. Therefore, to get a complete a picture about the scope of services provided to expectant and parenting students and their children, we will ask that you report at the end of the current academic year the number of these students who received various support services and attained specific outcomes such as passing the CAHSEE or earning a high school diploma. This template will help you quickly get these counts.
Use this form to enroll a child
in child care sponsored by the Cal-SAFE Program or to place a
child on a waiting list for a spot in a Cal-SAFE Program child
care facility.
Complete a Child Information Form
on each child the student has birthed or fathered.
Complete the Student Exit/Withdrawal Form
when a student permanently withdraws from your Cal-SAFE Program. You should enter an Exit form into the online GradStar Database ONLY when a student permanently leaves mid-year or at the end of year. You should avoid enrolling, exiting, and reenrolling a student during the same academic year. The GradStar Database is really a data set of all students who have been served for even one day during the year. You do not need to constantly update the online GradStar Database to reflect the exact number of active students you have in your program on a particular day.
Complete the Pregnancy Outcome Form
once the student (or the students partner) completes her pregnancy.
You will need to complete the entire form for a live birth, but
only a portion of the form in the case of fetal death.
Use this form to enroll a
student in your Cal-SAFE Program.
Use this REVISED Needs Assessment/Support Services Form (available in paper version only) for students you enroll to determine and monitor the support services a student will need and has received during the academic year.
This document is a paper copy of the online-only Support Services RECEIVED Form that you will use in late Spring to enter student information showing what support services the student actually received during the academic year. Branagh Information Group will use this information to compile an annual evaluation report that includes an agency-by-agency summary of the support services provided to students and their children.
This document shows the online-only Exit Outcome Update Form that you can use to update the academic and pregnancy outcomes for a student who permanently exits your program during or at the end of the 2008-09 school year. You may provide updated information about births and diplomas received for up to September 30, 2009, on students who attended your Cal-SAFE Program during the 2008-09 school year.
Used to obtain parent/legal
guardian consent for data collection. This consent form is to gain consent for entering data into the online GradStar Database. The parent/legal guardian must sign the consent form for the student, and the student parent must sign for his/her child(ren) (Education Code Section 49075). A parent/legal guardian signature is not required for a student who is a legally emancipated minor, married, or eighteen years or older. A student parent may consent to have data reported for his/her child even if the adult parent has not provided consent for the student parent.
If a parent/legal guardian does not sign the Data Collection Consent Form, we highly suggest that you keep track of the student and child information using an Excel file similar to the one above under Additional Helpful Resources: TemplateStudentsWITHOUTdataConsent.xls This way, at the end of the school year, you can easily provide complete counts (those in GradStar and those not in GradStar) showing how many students and children you served during the school year. These complete counts will be very important for state-wide and local reports to decision-makers.
Used only if agency intends
to share educational, medical and/or social services information
with other individuals or agencies. This form is used only if information about a student and/or child is shared with another individual or agency. For example, a consent form is necessary to exchange information between the Cal-SAFE Program and the AFLP or Cal-Learn Program to coordinate services. The parent or legal guardian must sign it for the student, and the student parent must sign for his/her child(ren).
Used to obtain student's
consent for program participation.
Used to obtain student's
consent for child's program participation.
This report, with supporting appendices and tables, summarizes the status of The Cal-SAFE Program's progress in meeting its goals set by the California State Legislature. It covers from the first year of implementation (Aug 1999) to June 2007.
This Report to the Legislature provides information on the program evaluation and students and children served in the program.