Updates UpdatesAs of July 1, 2010, the following changes were made to the www.gradstar.com website:
As of October 1, 2009:
As of September 14, 2009, the following changes were made to the www.gradstar website:
As of September 9, 2009, the following changes were made to the www.gradstar website:
As of June 23, an updated version of the instructions for "polishing" your agency's GradStar data file has been added to the ADDITIONAL HELPFUL RESOURCES section. This document provides gives step-by-step instructions - complete with many screen shots -- on how to archive and "polish" the data from your agency's final download for the 2008-09 school year. In particular, these instructions show how to get summary counts from the Support Services Received data that you may find very helpful as you advocate for the continued existence of your Cal-SAFE Program.
Also as of June 23, a file entitled Support Services Summary Tables Templates.xls has been added to the ADDITIONAL HELPFUL RESOURCES section. This file contains templates of summary tables that you can construct using the data from the Support Services Received data.
As of June 1, 2009, the 6-item Exit Outcome Update Form is available for data entry. You should use this form to provide updated information for a student who permanently exited your Cal-SAFE Program during or at the end of the 2008-09 school year and is NOT expected to return in the Fall, 2009. Please use this form to report a permanently exited student's summer pregnancy outcome or a change in status concerning the student's academic outcome on passing the CAHSEE or receiving a high school diploma. Also you can use this Exit Outcome Update Form to report these changes for a student rather than submitting a correction to the student's Support Services Received Form or Student Exit Form that you have already entered into the GradStar Database. You have until September 30, 2009 to enter updated outcome information on a permanently exited student your agency served during the 2008-09 school year.
You can access the online-only Exit Outcome Update Form by clicking on the Secure icon at the www.gradstar.com website. Under the Instructions subsection of the Forms icon, you can find the instructional manual that gives instructions and frequently asked questions about completing the Exit Outcome Update Form.
As of February 16, 2009, the new Support Services RECEIVED Online Form is available for data entry. In addition, the instruction manual section also now contains the instruction manual for this form.
As of January 26, 2009, an updated version of the instructions for "polishing" your agency's GradStar data file has been added to the ADDITIONAL HELPFUL RESOURCES section. This document provides you with step-by-step guidance on how to make the January 16 data file your agency received more useful in serving your students and their children.
As of December 1, 2008, the following new and updated items have been posted to the www.gradstar.com website:
(1) Added to the Secure section the URLs for the 2010-11 Gradstar Database Forms (Student Enrollment 2010-11, Student Exit 2010-11, Child Information 2010-11, Child Care Enrollment 2010-11, Pregnancy Outcome 2010-11, and Support Services RECEIVED 2010-11)
(2) Added to the Secure section the URL for the 2009-10 Exit Outcome Update Form (online ONLY).
You can use this 6-item Exit Outcome Update Form (online ONLY) to provide UPDATED information for a student you permanently exited by completing a Student Exit/Withdrawal Form in the GradStar Database during or at the end of the 2009-10 school year. Use this form to report a permanently exited student's summer pregnancy outcome or a change in status concerning the student's academic outcome on passing the CAHSEE or receiving a high school diploma. You can, also, use this form to report changes rather than submitting a correction to the student's Support Services Received Form or Student Exit Form that you have already entered into the GradStar Database. You have until September 30, 2010, to enter updated outcome information on a permanently exited student your agency served during the 2009-10 school year.
(3) Removed from the Secure section the URLs that linked to the following 2009-10 GradStar Database forms: Student Enrollment 2009-10, Student Exit 2009-10, Child Information 2009-10, Child Care Enrollment 2009-10, and Pregnancy Outcome 2009-10).
February 1, 2010 update: On January 22 or 24, the designated person within your agency received the Fall Semester 2009-10 GradStar data file that includes the student and child information you entered from August 1, 2009 to January 15, 2010. If you wish to "polish" this raw data file, you can find instructions -- complete with many screen shots -- under the Additional Helpful Resources subsection of the Evaluation Forms and Materials section of the www.gradstar.com website.
• Under the Additional Helpful Resources subsection of the Evaluation Forms and Materials page, you will find the following documents from Brenda LeTendre's recent presentation at the TeenNow California conference in San Diego "Numbers Speak Loud and Clear: Using the Cal-SAFE Program GradStar Database to Advocate for Your Program's Survival:
--- the script for the presentation,
--- the PowerPoint that she used, and
--- the handout from the presentation.
• The 2005-06 School Year Report for The Cal-SAFE Program has been removed because its information is included in the more complete and more useful 2000-07 Comprehensive Report for The Cal-SAFE Program.
• The 2009-10 Support Services RECEIVED Form is now available for data entry under the Secure Section of www.gradstar.com. However, we ask that you do NOT enter any data using this form EXCEPT under the following situation:
If you have a student that exits your Cal-SAFE Program during the Fall semester and you are SURE that student will not return, then you may wish to enter the exited student's Support Services RECEIVED information into GradStar earlier in the year so that you don't have so much data entry to do at the end of the school. However, we caution that you really don't want to enter Support Services RECEIVED information into GradStar before late Spring unless you are absolutely sure the student will not return during the 2009-10 school year.
For all other students, please use this form ONLY at the end of the 2009-10 school year to enter into the GradStar Database the support services that the student actually RECEIVED during the school year. When a student enrolls for the 2009-10, you will use a paper-only version of the Needs Assessment/Support Services Form to plan out the services the student will need during the school year. You should update this paper-only form at least once during the 2009-10 school year. We suggest that you do a final update of the paper-only form sometime in late spring.
At the end of the school year, you will then use the student's updated paper-only Needs Assessment / Support Services form to enter the student's information into the online Support Services RECEIVED form. You will enter ONLY the support services that the student actually received.
-- The Online Student Enrollment form and the paper version of the Student Enrollment form now include an option on Item 5 to mark "Wait List, no Cal-SAFE openings at this time."
-- Because of funding cuts and increased pregnancy rates among teens, you may find that you don't have room in your program for all the students that come to you needing services. We highly suggest that you create a waiting list. This information will be invaluable in the coming months to show the need for continuing -- even expanding -- your Cal-SAFE Program.
-- To create a waiting list of students, please fill out a Student Enrollment on the student and then on Item 5 of the form, mark "Wait List, no Cal-SAFE openings at this time." You then need to complete ONLY the items marked with an *. All other fields are optional at this time.
-- Later, if a slot opens up and the student participates in your Cal-SAFE Program, complete another Student Enrollment form for the student, but this time mark on Item 1 that you are making a correction and on item 5, mark one of the following options: First time enrolling, re-enrolling, transferring from another program, or returning in the same academic year.
-- If the student has a child who needs child care, we also suggest that you complete a Child Care Enrollment on the child and also mark "Wait List." for the child.
NOTE: If you currently have a large supply of an earlier version of the paper Student Enrollment Forms on hand, we suggest that you simple handwrite "Wait List" on Item 5.
-- the Student Enrollment Manual has been changed to explain about the Wait List option on Item 5.
-- a new subsection on the Evaluation Forms and Materials page entitled:
Cal-SAFE Program Evaluation Reports. You will find the following three reports posted here:
2000-07 Comprehensive Report for The Cal-SAFE Program
2005-06 School Year Report for The Cal-SAFE Program
2005 Legislative Report for The Cal-SAFE Program
-- updated the Welcome message.
-- removed the 2008-09 URLs for the Student Enrollment, Child Information, Child Care Enrollment, Pregnancy Outcome, Student Exit, and Support Services RECEIVED forms.
-- posted revised Getting Started file to reflect current GradStar procedures
-- posted revised manuals for completing the Student Enrollment, Child Information, Child Care Enrollment, Pregnancy Outcome, Student Exit, and Revised Needs Assessment/Support Services forms.
-- posted listing of current agency codes
-- removed the Polishing Your Data Instructions for January 16, 2009.
-- added an optional template to log information on students whom you cannot enter into the online GradStar Database because their guardians did not sign a "Permission to Collect Data" are not in the GradStar Database.
-- removed the files of obsolete forms: SupportServicesForms03Oct17v1.pdf and AddendumToOriginalSupportServices(2003)
As of Nov 3, 2008:
Updated Paper Versions of the Revised GradStar Forms to include an * by each mandatory question, to add an item to the Student Exit form about the CAHSEE, and to slightly alter the paper versions of the Student Enrollment Form and the Student Exit Form to look like the online forms. RevisedChildCareEnroll2008-09v2.pdf RevisedChildInfo2008-09v2.pdf RevisedExit2008-09v3.pdf RevisedPregOutcome2008-09v2.pdf RevisedStudentEnroll2008-09v3.pdf Updated Instructional Manuals for the Student Enrollment, Student Exit, Child Information, Child Care Enrollment, and Pregnancy Outcome forms to provide clearer instructions for some items and to add a FAQ section. ChildCareEnrollmentInstructionsv208Oct.pdf ChildInformationInstructionsv208Oct.pdf PregnancyOutcomeInstructionsv208Oct.pdf StudentEnrollmentInstructionsv208Oct.pdf StudentExitInstructionsv308Oct.pdf REVISEDSupportServices/NeedsAssessment and Support Services RECEIVED forms and instructional manuals delayed until mid-November. Under Instructions section: Added PowerPoint slides and the script for the GradStar workshop Brenda LeTendre presented about GradStar at the September CACSAP conference in Irvine. GradStarWorkshop08Sept26WEBPAGE.ppt Under the Additional Helpful Resources section: Added an Excel template that you might find helpful in keeping track of the students and the children that you enter into the online GradStar Database. (GradStarDataEntryLogV1LeT08Sept18.)|
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